• Administrative Coordinator

    Job Location(s) US-GA-Alpharetta
    Posted Date 2 weeks ago(12/4/2018 4:08 PM)
    Job ID
    2018-3672
    Company
    Carelogistics, LLC
    Category
    Administrative / Clerical
  • Overview

     

    The Client Engagement Coordinator is responsible assisting the SVP, Solutions Delivery and SVP, Transformation with organization, planning and administrative functions. They work closely with Solutions Delivery and Transformation teams in support of scheduling meetings and travel, assisting with expense reporting, and general administrative functions.

    Description

    1. Managing the calendar for SVP, Solutions Delivery
    2. Managing the calendar for SVP, Transformation
    3. Processing internal paperwork for new hires, invoices, and other operational requirements
    4. Meeting planning (schedules, facilities, catering, etc)
    5. Managing travel for individual and group events
    6. Managing expense reports
    7. Managing administration of professional services tool (Projector)
    8. Managing administration of file sharing tool (Dropbox)
    9. Managing the administration of resource scheduling tool (Excel)
    10. Reporting for services specific needs
    11. Reporting for support specific needs
    12. Assisting with coordination of hiring events and interview schedules
    13. Assisting with the coordination of individual and group training schedules for new employees and existing resources
    14. Assisting with the tracking of time off schedules for resources
    15. Assisting with the management of a comprehensive resource schedule for purposes of project engagement management
    16. Assisting with the management of branded internal documents for project methodology and delivery
    17. Creating company name badges
    18. Taking meeting minutes and capturing action items where needed
    19. Assisting with large print/collation jobs as required
    20. Assisting with special projects as needed
    21. Assist with third party PO’s and invoices
    22. Coordinate all community service events

     

    Conducts job duties in accordance with the Corporate Values and Culture

    Requirements

    Three plus years’ experience working in an executive administrative role

    Ability to develop strong and productive working relationships with others

    Advanced Excel skills with precision at formulas and data analysis

    Impeccable business etiquette in every situation

    Effective verbal and listening communication skills

    Types with speed and precision to compose, edit and proof-read documents using correct grammar, spelling and punctuation

    Builds relationships that motivate, guide, and/or reinforce the performance of others toward goal accomplishments

    Ability to work well under pressure with frequent interruptions

    Learn and train others on the use of Company-related or department-specific equipment, procedures, policies and assets by presenting information in a logical manner to ensure transfer of knowledge and skills

    Excellent PC skills including proficiency with MS Outlook, Word, Excel, Power Point, Quicken, OrgPlus5

    Solutions driven mentality with creative problem-solving abilities

    Follow through on assignments and projects, with frequent status updates

    Strong organizational and quality management skills with ability to handle multiple, competing tasks and priorities

                     Ability to cope with rapidly changing information in a fast-paced environment

    Proven ability to properly communicate with customers (in person and via phone)

    Ability to manage multiple concurrent activities, all with fluctuating deadlines, by working with other departments, both internal and external

    Able to effectively represent JHS/Care Logistics values and principles in actions

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